Without conducting annual re-checks, your organization may miss a critical violation by an employee, volunteer, or student, or applicant. This can put your organization at significant risk, both from a safety and a liability standpoint. All employees that are required to drive on company time, regardless of vehicle ownership, should be subject to driving record checks annually.
Driving Record Checks
Putting Safe Drivers On The Road
Minimize Your Organization’s Risk Exposure
Whether you maintain a fleet of company trucks, or have employees that drive personal vehicles on company business, driving records are a critical element in limiting your organization’s legal exposure. Working with Validity Screening Solutions, organizations can gain access to driving records that report any moving violations, suspensions, revocations, or expirations for employee or applicant driver’s licenses.
Working With Validity
A clear and compliant pre-employment report puts your drivers behind the wheel, but routine re-checks keep them there.
Using Validity’s online platform, iDSource, Clients get the benefit of complete and accurate driving record information that helps ensure that their drivers continue to maintain a valid license and practice safe driving habits. Beyond continuous monitoring, partnering with our team also provides Clients with access to annual re-checks—as well as the capability to submit large batch orders for multiple driving record checks or re-checks at once.
Our Driving Record Check Process
Step 1
Clients submit the driver’s name, DOB, license number, and state of issuance. Large orders may be submitted in one batch by uploading a secure spreadsheet with the required information.
Step 2
That information is then sent to the state’s Department of Motor Vehicles. No outdated driving records are used.
Step 3
The Department of Motor Vehicles returns official record results to Validity. Results include tickets, violations, and suspensions. Some states also include medical certificate information for CDL drivers.
Step 4
Driving record results are reviewed by Validity’s Quality Assurance Team to ensure that the information is accurate.
Step 5
The Quality Assurance Team flags any tickets, violations, or suspensions in the driver’s report and makes the information available to the candidate and Client for review.
Have Your Bases Covered
Driving records are critical in mitigating your risk regarding company-related driving, but not every state considers driving-related offenses, such as DUI or DWI, as criminal records.
In many states, a driver's record may have alcohol or drug-related traffic offenses while maintaining a "clear" criminal record.
Pennsylvania and Washington both require their own Disclosure and Authorization documents to be signed before releasing driving records.
Benefits of Partnering With Validity
We aren't like most companies in our industry, and that's the point. Partnering with Validity offers a number of unique benefits, including:
High-Volume Capacity
With Clients in all 50 states and 180 countries, thousands of organizations across a broad range of industries have trusted us with their screening needs.
Speed & Accuracy
We boast the strictest standards of screening accuracy—with each report hand-screened by a Quality Assurance Specialist—while still maintaining a turnaround time that’s 42% faster than the industry average.
Dedicated Support
No matter your issues, Clients will have access to friendly and knowledgeable screening experts who will work tirelessly to meet their needs.
iDsource Annual Re-Checks
All employees that are required to drive on company time, regardless of vehicle ownership, should be subject to a driving record review annually. iDsource makes it simple to upload any number of drivers in one batch for quick and easy annual re-checks. This not only helps ensure the safety of others on the road, but it lowers risk exposure for organizations.
Service Options
Monthly Monitoring
Clients can enroll in an automated program that will provide any status change regarding their drivers each month.
Annual Re-checks
A clean driving record can change. Implementing a program to obtain updated driving records on each authorized driver to coincide with liability insurance renewals provides security for your business.
Batch Ordering
Validity helps organizations save time when submitting large group orders—whether onboarding a new group of drivers or conducting annual re-checks.
State-Specific Record Results and Requirements
Regardless of where your organization is located, Validity can provide access to extensive information based on thorough driver record checks.
Partner With Validity Screening Solutions
Get employee screening services customized specifically to your organization’s needs quicker, more accurately, and more efficiently.
Driving Record Fact Sheet
In case you or your boss still need convincing, our fact sheet contains even more info on the benefits of partnering with Validity.
Frequently Asked Questions
Pennsylvania and Washington both require their own Disclosure and Authorization documents to be signed before releasing driving records.
You can get in touch with our Client Services team by giving us a call at 913.322.5999.