Proof of immunization is often required for certifications, licenses, student clinical placements, or contractors. These records are critical for ensuring that everyone within an organization is protected from diseases that spread easily among group settings.
Document Management System
Managing Sensitive Information
A Smarter Way to Keep Records
Are you tired of dealing with the daunting, tedious task of manual record-keeping? Validity Screening Solutions has your answer. Using our robust Software-as-a-Service (SaaS) solution, our enterprise-class Document Management System (DMS) can help you effectively manage critical documentation required for certifications, licenses, student clinical placements, or contractors.
Document Management With Validity
Validity’s Document Management System was designed to meet the specific needs of organizations across a wide array of professional and academic purposes.
With mobile compatibility, Clients can eliminate inefficient manual collection methods and directly upload all required documents by scanning them or using a photo. Additionally, Clients can utilize our DMS to easily and securely transfer documentation upon request—with a permanent transmission log between users and managers to keep track of all sharing.
Our Comprehensive Process
Step 1
To start the process, Clients will submit all documentation information to Validity Screening Solutions.
Step 2
Our team sets up our enterprise-class Document Management System for your documents.
Step 3
We review uploaded documentation and either marks each as “Complete” or issues a notice to the submitter for corrective measures.
Step 4
We can forward the necessary documentation to any entity you like.
Step 5
Keep up with our DMS to seamlessly handle all of your records and data.
Did You Know?
Secure automated sharing utilities allow for easy transfer of documentation. Selected documentation may be forwarded to a requesting entity by either the user, or the program or clinical manager. A secure link, which includes a condensed file of the selected documents, is delivered to the requestor. A permanent transmission log is created for the user and manager.
Benefits of Partnering With Validity
We aren't like most companies in our industry, and that's the point. Partnering with Validity offers a number of unique benefits, including:
High-Volume Capacity
With Clients in all 50 states and 180 countries, thousands of organizations across a broad range of industries have trusted us with their screening needs.
Speed & Accuracy
We boast the strictest standards of screening accuracy—with each report hand-screened by a Quality Assurance Specialist—while still maintaining a turnaround time that’s 42% faster than the industry average.
Dedicated Support
No matter your issues, Clients will have access to friendly and knowledgeable screening experts who will work tirelessly to meet their needs.
Organization-Specific Document Management
Initially designed to support immunization records for healthcare clinical program managers, Validity’s DMS provides your organization with a cost-effective solution to manual document collection and renewal management.
Volunteers: first aid certification, proof of insurance, training
Contractors: proof of insurance, professional licensing, EEOC, and other federal compliance
Employees: professional licensing, federal or state compliance requirements
Service Options
Content Customization
Your DMS is configured to assign as many documentation “tasks” as necessary for your specific needs.
Document Review
Validity reviews uploaded data and documentation and either marks each as “Complete” or issues a notice to the submitter for corrective measures.
Expiration Notices
Users receive programmed expiration notices so that new certifications or immunization records may be uploaded—providing them with continued program compliance.
Reporting
Program administrators manage activity via a single dashboard and are able to create reports pertaining to any stored data.
Partner With Validity Screening Solutions
Get employee screening services customized specifically to your organization’s needs quicker, more accurately, and more efficiently.
Immunization & Document Management Fact Sheet
In case you or your boss still need convincing, our fact sheet contains even more info on the benefits of partnering with Validity.
Frequently Asked Questions
Employers, schools, athletic departments, and volunteer organizations across a broad range of industries and missions can all benefit from more efficient document management.
You can get in touch with our Client Services team by giving us a call at 913.322.5999.
We can perform background verifications in almost all other countries. Our most popular international services include criminal record searches, international employment verifications, and international education verifications. We also offer services such as international driving records, right to work checks, and credit reports.