When it comes to conducting thorough background checks, having a clear understanding of identifier and search scope policies is crucial. These policies ensure that the information gathered is accurate and relevant. Here’s a detailed breakdown of how these policies work, so you can navigate the process more effectively.
Identifier Policies
Name Matching Requirements
To initiate a background check, we start with a precise search of the individual’s first and last name. It’s essential that both names match exactly as they appear on the profile. If there’s an alias involved, this will require a separate search, and an additional fee will apply for that surname search.
Additional Matching Identifiers
In addition to the full first and last names, the following identifiers must match for a case to be returned:
- Full date of birth
- Full or partial Social Security Number (SSN)
- Full driver’s license number
Alternatively, a combination of two from the following list will also suffice:
- Partial date of birth
- Partial driver’s license number
- Address
This multi-faceted approach ensures that we’re pulling the correct records and minimizing the chances of errors.
Search Scope Policies
Court Coverage
It’s important to note that municipal courts are not part of the standard search scope. The extent of the search is influenced by the package selected on the profile, as well as the state where the record is located and the candidate’s state of residence. At Validity, we offer various search scopes, including 7-year, 10-year, and 15-year options.
Reporting Limitations
According to the Fair Credit Reporting Act (FCRA), certain types of cases have specific reporting limitations:
- Civil cases, cases resulting in deferred adjudication, and pending cases are only reportable for 7 years from the date they were filed, irrespective of the search scope ordered.
- For criminal convictions, the disposition date—when the defendant is found guilty—usually determines if the case falls within the ordered scope. Occasionally, the file date may also be referenced, depending on state requirements.
- In states with “7-year” legislation, we can only consider the disposition date or the date of release from confinement. The relevant date must fall within the last 7 years for the case to be reported, regardless of the selected package.
Returnable Charge Policies
When it comes to charges returned, there are specific guidelines:
- Traffic Charges: Only those charges that are drug or alcohol-related, such as driving under the influence or involving injury or death, will be reported. Felony-level traffic charges will be reported regardless of the offense.
- Ordinance Violations: These will only be returned if they relate to drug or alcohol offenses or violent person offenses.
- Infractions: Similar to ordinance violations, infractions will only be reported if they are drug or alcohol-related or involve a violent person offense.
Conclusion
Understanding these identifier and search scope policies is essential for both individuals and businesses looking to conduct comprehensive background checks. By ensuring accurate name matching and sticking to specific reporting limitations, you can trust that the information returned is reliable and relevant. If you have any questions about our policies or need assistance with a background check, don’t hesitate to reach out!
