Immunization and Document Management

Effectively managing documentation required for certifications, licenses, student clinical placements, or contractors can be a daunting task requiring hours of tedious, manual record keeping.

Validity’s enterprise-class Document Management System (DMS) is a robust Software-as-a-Service (SaaS) solution that was designed to meet the specific needs of organizations across a wide array of professional and academic purposes. Mobile compatibility eliminates inefficient manual collection by allowing for directed uploading of required documents via scanning or a simple photo. Everyone saves time.

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Secure automated sharing utilities allow for easy transfer of documentation.

Selected documentation may be forwarded to a requesting entity by either the user or the program/clinical manager. A secure link, which includes a condensed file of the selected documents, is delivered to the requestor. A permanent transmission log is created for the user and manager. Schedule a Demo »

Content Customization

Your DMS is configured to assign as many documentation “tasks” as necessary for your specific needs.

Document Review

Validity reviews uploaded data and documentation and either marks each as “Complete” or issues a notice to the submitter for corrective measures.

Expiration Notices

Users receive programmed expiration notices so that new certifications or immunization records may be uploaded – providing them continued program compliance.

Reporting

Program administrators manage activity via a single dashboard and are able to create reports pertaining to any stored data.

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Limitless Possibilities

Initially designed to support immunization records for healthcare clinical program managers, Validity’s DMS provides your organization a cost-effective solution to manual document collection and renewal management.

Volunteers: first aid certification, proof of insurance, training
Contractors: proof of insurance, professional licensing, EEOC and other federal compliance
Employees: professional licensing, federal or state compliance requirements